Club Policies

Hutton and Shenfield Tennis Policies


Hutton and Shenfield is a thriving club and should provide a safe and inclusive environment for everyone to enjoy playing tennis.  There are a number of enabling policies the LTA have developed to achieve this aim:

  • Fair Play;
  • Equality and Diversity, including complaints procedure;
  • Safeguarding Policy;
  • Recording and Publishing Images policies; and
  • the LTA’s code of conduct for working with children, young people and adults at risk, and the Sun Safety policy.
  • The LTA’s Standards and Etiquette

The Tennis Committee reviewed these policies and the Complaint Procedure on January 4, 2016 and discussed and agreed their adoption and implementation for the Club. In addition, Hutton and Shenfield obtained Tennis Mark accreditation in 2016 which will further enhance the reputation of the Club as a safe and inclusive environment to play tennis.   

Fair Play

Fair Play in tennis has always been an important value and the LTA and Tennis Foundation are committed to ensuring that the tennis environment is fair, open and inclusive at every level in the sport.  

Fair Play Values

Enjoy Respect
  • Tennis is your sport so enjoy it. Love the game.
  • Be a good sport when you win, lose and watch matches.
  • Be a role model and set a good example of the behaviour you expect from others.
  • Let’s create a safe, fun and fair tennis environment.
  • Tennis is a game for everyone. Respect other players, parents and officials.
  • Take responsibility for your actions.
  • Learn and follow the rules and the Fair Play values.
  • Call the score and lines loudly and fairly.

These values apply equally to players, parents, coaches, officials and volunteers and cover all tennis activities, whether it is a competition, a friendly hit at a local court or a match you’re watching. Supporting the values are individual Fair Play pledges for each group of people in the sport. 

Equality and Diversity Policy

The aim of this policy is to ensure that everyone is treated fairly and with respect and ensure members, non-members and visiting teams are not denied access to our tennis venue because of a discriminatory reason. In the event that any employee, member, volunteer, visitor or visiting team feels that he, she or they have suffered discrimination or harassment in any way or that the policies, rules or code of conduct have been broken they should contact the a member of the Committee and follow the Hutton and Shenfield LTC Complaints Procedure.  

Safeguarding Policy

Hutton and Shenfield is a safe environment for children as coaching staff have been vetted and attended appropriate training that is current and maintained. Hutton and Shenfield has a Welfare Officer who is the first point of contact if there are any concerns. The policy applies to children, young people and adults at risk.

Recording and Publishing Images Policy

This policy covers the need to register those people who wish to take pictures, the need to obtain consent from adults for the use of pictures and the standards around taking pictures and storing them using social media or other publicity.

Code of Practice for working with young children and the Sun safety policy.

This LTA policy sets out the standards expected from individuals and the Club when working with young children. The Sun Safety Policy sets out protective measures for playing outdoors.

Standards and Etiquette

The LTA have issued guidelines that the Club has agreed to adopt.

For more details about our policies the following links maybe helpful.

Policy Link
Fair Play
Equality and Diversity Policy
Safeguarding Policy
Code of practice for working with young children
Recording and Publishing Images Policy


A copy of all the policies of the club can be found below:

Sun Safety Code

Standards and Etiquette


Recording and Publishing Images

Equality and Diversity

Complaints Procedure

Privacy Policy